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Less Taxing. More Relaxing. Bookkeeping that Works as Hard as You Do.
Free Realtor Tax Deduction & Expense Tracker
Less Taxing. More Relaxing.
Track your commissions, expenses, mileage, and tax deductions all in one place. Designed specifically for Realtors who want cleaner books and less tax-season stress.
Download our free fillable PDF designed specifically for Realtors to simplify bookkeeping, track deductible expenses, and prepare for tax season with confidence.
How to Use Your Realtor Tax Deduction & Expense Tracker
1. Download Your Free Tracker
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Click the button above to download the Excel workbook, then save a copy to your computer or cloud storage.
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2. Enter Your Business Information
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Start on the Business Info tab and enter your name, tax year, business details, mileage rate, and estimated tax planning percentage
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3. Track Income & Expenses
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Use the Income and Expenses tabs throughout the year to record commissions, referral fees, advertising, MLS dues, software, supplies, meals, and other deductible business costs.
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4. Log Your Mileage
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Use the Mileage tab to track business miles for showings, listing appointments, client meetings, open houses, brokerage meetings, and business errands.
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5. Review Your Dashboard & Schedule C Summary
The workbook automatically summarizes your income, expenses, mileage deduction, home office estimate, and tax planning amount so you can stay organized before tax season.
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Important Note
This tracker is for organization and planning purposes only. It does not replace professional tax advice. Deductibility depends on your specific facts, records, and current IRS rules.
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6. Request an Extension (If Needed)
File Form 05‑164 by May 15, 2025
Or make your extension payment online via eSystems
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KB2 Tip
​Update your tracker weekly instead of waiting until tax season. Ten minutes a week can save hours of stress later.
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Frequently Asked Questions
Q: Who is this tracker designed for?
This tracker was created specifically for Realtors, real estate agents, brokers, and other commission-based real estate professionals who report business income and expenses on Schedule C.
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Q: Can I use this tracker if I have an LLC?
Yes. The tracker can be used by sole proprietors and single-member LLCs that report their business activity on Schedule C.
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Q: What expenses can I track?
Common Realtor deductions include advertising, MLS dues, continuing education, client gifts, mileage, software subscriptions, office expenses, marketing, and professional fees.
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Q: Does this tracker calculate my taxes?
No. The workbook provides estimates and organizational tools to help you prepare for tax season. Actual tax liability may vary based on your individual circumstances.
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Q: How often should I update my tracker?
We recommend updating your tracker weekly. Consistent recordkeeping helps reduce errors and makes tax preparation much easier.
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Q: Can I share this workbook with my tax preparer?
Absolutely. The Schedule C Summary and Dashboard tabs are designed to provide organized information that can help your tax professional prepare your return more efficiently.
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Q: Can Realtors deduct mileage?
In many cases, yes. Business miles driven for showings, listing appointments, client meetings, open houses, brokerage meetings, and other business-related travel may qualify for a deduction when properly documented. Always maintain detailed mileage records and consult your tax professional regarding eligibility.
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Need Help With Your Taxes?​
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Keeping up with commissions, expenses, mileage, and deductions can be overwhelming. If you'd rather focus on selling homes and serving clients, we're here to help.
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KB2 Bookkeeping & Tax provides bookkeeping, tax preparation, tax planning, and advisory services for Realtors and small business owners throughout Texas.
📞 (512) 843-2320
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KB2 Bookkeeping & Tax
“We Take the ‘Ugh’ Out of Accounting”